Projects
A quote that takes days, deadlines scattered across Excel sheets: this is always where we start, with the work that costs a business hours.
For some projects we can't yet publish the client's name, for confidentiality reasons: we describe them without names and with sample screens.
An AI agent that reads clients' requests for quotation and finds each line in the company's price list, leaving the decision to the operator.
To ask for a quote, a building-services company's clients send a bill of quantities: the list of works, written with their own abbreviations and descriptions. And a line in the bill almost never matches a single item in the price list. 'Lighting point with switch', for example, becomes four items in the price list: the conduit, the cable, the switch with its faceplate, and the installation.
So every request has to be interpreted. You need to know the price list, which runs to thousands of items, and the trade, to know what goes into each job. Doing it line by line is slow and tedious. And because of the time it took, some requests went unanswered: quotes that never went out.
A customer walks into a garage and asks for 'a service'. The mechanic can price it at once, knowing it means oil, filters and labour. In a bill of quantities every line is like that 'service': it has to be broken down into its parts, and each part found in the price list. The Quote Builder does it instead of someone spending whole days on it. So quotes go out sooner and no request gets left behind.
The Quote Builder is a RAG agent: before suggesting an item, it looks it up in the company's price list, searching in two ways at once. For each line it suggests the matching item and explains why it chose it; the operator confirms or corrects. At the end, the quote goes back into the format the company already uses, its Excel cost file, with the formulas intact.
When the operator corrects an item and saves, the choice is remembered. The next time the same line comes up, the agent suggests it straight away; it still needs confirming, because the final word always belongs to a person.
For anyone who prepares quotes from clients' requests and their own price list, in any sector. It isn't a one-size-fits-all program: first we understand what your business needs, then we customise it and install it.
In use since June 2026. According to the company, a quote that used to take about 10 working days now takes 2.
What the company keeps. Your most experienced employee no longer spends their time searching line by line: their skills go into more productive work, such as special jobs and the final check of the quote. Every correction they make teaches the agent, which applies it on its own next time. Price list, corrections and documentation stay in the company's records.
Works with: requests for quotation in PDF or Excel · the company price list · the Excel cost file.
Keeps company and employee documents in order, flags every deadline and, if you have audits, calculates the statistics you need for certification.
A company that works on construction sites has to keep its own documents, its contracts with clients and every employee's certificates in order, from safety training to medical fitness. The dates sat in separate Excel sheets, and at certification audits the staff statistics had to be pieced together by hand.
Think of an employee's medical check-up: a date you know, that you put in the diary, and that still comes round sooner than expected. Now put it next to everyone else's check-ups, every safety course with its validity, the DURC, the insurance policies, the contracts with clients. It's no longer a date to remember: it's an entire calendar that nobody can keep in their head.
It gathers every deadline in a single archive: company documents, client contracts, every employee's courses and check-ups. For each one it creates an event in the company calendar and sends a message, and every Monday morning a summary arrives with what has already expired and what expires within 7, 15 and 30 days. This part is useful to any business with staff and documents to keep in order.
For businesses with certifications or audits there's an extra, optional part: a second dashboard that calculates the statistics for whatever period you choose, such as new starters, leavers, courses completed and courses due to expire. When the audit comes round, the numbers are ready. If you don't have audits, you simply use the archive and the reminders.
Coming soon: photograph or scan a document, such as a new starter's ID card or a course certificate, and the Deadline Tracker fills in the details itself, with no retyping.
For small and medium-sized businesses that need to keep documents and staff in order. For certified companies, which have to prove at every audit that everything is as it should be. For those working on construction sites, where everyone must have valid training and documents. And for any business that has grown too big to keep everyone's deadlines in memory or on an Excel sheet.
Delivered in the first quarter of 2026, it was the first project with this company: the Quote Builder came later. Today the Deadline Tracker is installed in 48 hours.
What the company keeps. The archive, the staff data and the statistics stay on the company's systems, available without going through us.
Works with: the company calendar and chat.
An online spare-parts shop linked to bespoke management software, with automations that handle every order from purchase to review.
Espress di Rossi designs and customises vending machines for food, drinks and personal-care products, and sells the spare parts online.
In an online shop, every order brings a string of steps with it: recording it, letting the customer know, updating stock, preparing the paperwork. Done by hand, order after order, they eat up a good part of the day. The project, still in progress, hands them over to automations linked to bespoke management software.
Coming soon: an AI agent that answers customers' questions.
For anyone who sells online and wants to stop thinking about orders. From the moment the customer buys, recording, notifications, stock and paperwork run on their own, always the same way, with no risk of a missed step or a mistyped detail. You look after the customers and the products.
What the company keeps. The bespoke management software and the automations belong to Espress di Rossi.
Works with: the online shop · the bespoke management software.
Coffee / Model A / Selection panel
| Pos. | Code | Description | Qty |
|---|---|---|---|
| 1 | RC-10101 | Complete selection panel | 1 |
| 2 | RC-10102 | Mechanical keypad | 1 |
| 3 | RC-20215 | Return spring | 2 |
| 4 | RC-20348 | Flat cable harness | 1 |
| 6 | RC-30412 | Selection actuator | 1 |
| 7 | RC-30577 | Chrome-finish button | 12 |
A Micha Marketing product
Income, expenses and net worth always up to date, with business transactions kept apart from personal ones.
When there's no obligation to keep full accounts, the owner keeps the business's books. But the owner is also the one doing the work: looking after clients, closing jobs, solving the day's problems. The admin slides to the evening, then to the weekend, then to whenever there's time, and meanwhile you lose track: how much really came in, how much went out, how much is left. Often you only find out when the accountant does the year-end accounts.
It's the difference between finding out at year-end how your finances went and knowing every time you open the app, on your phone away from the office or on your computer at your desk.
You record income and expenses in a few taps on your phone, or at your own pace on your computer, and mark each one as business or personal. You can start from today's balances or rebuild previous years by uploading them to the app: at minimum, all you need is your bank statements. The main screen shows income, expenses, net worth and how many months your available money will last.
For anyone running a business without an admin department who wants to see their numbers during the year, without waiting for the accountant's year-end: freelancers, small businesses, and investors who want their net worth under control.
Gomez is installed in 48 hours, on your company's systems or on your own devices and accounts. It doesn't replace your accountant or statutory accounts, and it doesn't give financial advice.
What the company keeps. The app and the data are yours from the moment it's installed.
Works with: phone and computer.
You pay once for each of these projects. Maintenance is an optional monthly subscription, available on each one, and it has one clear job: keeping what we've delivered up to date while the world around it changes.
The AI provider updates or replaces the model that reads the requests for quotation. The calendar, the company chat and the online shop move to new versions. The price list grows, new courses need tracking, the business reorganises. An AI system isn't finished on the day it's handed over: that's why there's maintenance.
Everything keeps working as it did on day one.
Your tools keep working and grow with your business.
If you have, tell us about it in the form. If not, describe the task that takes up most of your time today. In the free consultation we'll talk it through and tell you frankly whether it's worth doing and where to start.
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